Skip to main content
Content Starts Here GSA Federal Advisory Committee Act (FACA) Database Skip to main content

Committee Detail

Note: An Annual Comprehensive Review, as required by §7 of the Federal Advisory Committee Act, is conducted each year on committee data entered for the previous fiscal year (referred to as the reporting year). The data for the reporting year is not considered verified until this review is complete and the data is moved to history for an agency/department. See the Data From Previous Years section at the bottom of this page for the committee’s historical, verified data.


DOS - 656 - Advisory Committee on Historical Diplomatic Documentation - Statutory (Congress Created)
Hide Section - GENERAL INFORMATION

GENERAL INFORMATION

Committee NameAdvisory Committee on Historical Diplomatic DocumentationAgency NameDepartment of State
Fiscal Year2020Committee Number656
Original Establishment Date10/28/1991Committee StatusChartered
Actual Termination Date Committee URLhttps://history.state.gov/about/hac/meeting-notes
New Committee This FYNoPresidential Appointments*No
Terminated This FYNoMax Number of Members*9
Current Charter Date2/15/2019Designated Fed Officer Position Title*Designated Federal Officer
Date Of Renewal Charter2/15/2021Designated Federal Officer Prefix
Projected Termination Date Designated Federal Officer First Name*Julie
Exempt From Renewal*NoDesignated Federal Officer Middle Name
Specific Termination AuthorityDesignated Federal Officer Last Name*Fort
Establishment Authority*Statutory (Congress Created)Designated Federal Officer Suffix
Specific Establishment Authority*22 U.S.C., Sec. 4351 et. seq.Designated Federal Officer Phone*(202) 955-0214
Effective Date Of Authority*10/28/1991Designated Federal Officer Fax*(202) 955-0268
Exempt From EO 13875 Discretionary CmteNot ApplicableDesignated Federal Officer Email*fortjl@state.gov
Committee Type*Continuing
Presidential*No
Committee Function*Non Scientific Program Advisory Board
Hide Section - RECOMMENDATION/JUSTIFICATIONS

RECOMMENDATION/JUSTIFICATIONS

Agency Recommendation*Continue
Legislation to Terminate RequiredYes
Legislation StatusEnacted
How does cmte accomplish its purpose?*The Committee ensures the Foreign Relations series compliance as required by statute and the timely and full implementation of 22 USC 4351, et. seq., by reviewing and approving the methodology for compilation and declassification; by providing expert advice on important declassification issues for the series; and by overseeing the Department's efforts to declassify and open its 30-year old and older documentation at the National Archives and to advise on reforming government-wide national security information management procedures.
How is membership balanced?*22 USC 4356 requires appointment of six Committee members representing the six major national professional societies for American historians, diplomatic historians, political scientists, archivists, and international lawyers. These major national groups provide top-level, integrated scholarly insights and background on the use and evaluation of historical foreign affairs records. Three at-large members of the Committee further broaden the points of view available to the Department.
How frequent & relevant are cmte mtgs?*22 USC 4356 (d) requires the Committee to meet at least four times a year and as frequently as may be necessary to carry out its responsibilities. The meetings have a significant impact on Department of State and government-wide actions and decisions that facilitate and improve the preparation and publication of the Foreign Relations series and public access to the Department of State's historical records.
Why advice can't be obtained elsewhere?*Committee members represent major national professional societies dedicated to scholarly research and teaching of U.S. history, diplomatic history, political science, and international affairs; with preservation of national documentary heritage; and with the study and practice of international law. The members bring to Committee meetings the organized, considered, and focused concerns and advice of their constituencies, which comprise nearly 30,000 historians, political scientists, archivists, and lawyers.
Why close or partially close meetings?Each meeting must be partially closed while the Committee considers highly-classified and sensitive national security information from the Department of State and from other government agencies, including the White House, the CIA, and the Defense Department, proposed for inclusion in the Foreign Relations series. The Committee also discusses sensitive classification/declassification decisions that have an impact on the accuracy of the Foreign Relations series and on the declassification and opening of the Department's records at the National Archives.
Recommendation RemarksAs required by its Congressional mandate, the committee met to review and evaluate classified diplomatic and intelligence documents for possible inclusion in the Foreign Relations series and to evaluate the implementation by the Department of its requirement to open 30-year old records to public examination at the National Archives, and to advise the Department on the preparation of the Foreign Relations series. The Department continues to work with the other agencies to expedite the declassification process and make it more efficient. These procedures ensure the full implementation of the statutory mandate to publish a Foreign Relations series that is "thorough, accurate and reliable." The Committee advises on improvement and innovation of the preparation and publication of the series in hard copy and online. Committee members closely monitor any reform. At meetings, the Committee is briefed by representatives from other Federal agencies with equity in the process to gain insight into the interagency declassification effort. Since the statute itself dictates what the membership will look like, there is no membership plan in the ACR.
Hide Section - PERFORMANCE MEASURES

PERFORMANCE MEASURES

Outcome Improvement To Health Or Safety*NoAction Reorganize Priorities*Yes
Outcome Trust In GovernmentYesAction Reallocate ResourcesNo
Outcome Major Policy ChangesNoAction Issued New RegulationsNo
Outcome Advance In Scientific ResearchNoAction Proposed LegislationYes
Outcome Effective Grant MakingNoAction Approved Grants Or Other PaymentsNo
Outcome Improved Service DeliveryYesAction OtherNo
Outcome Increased Customer SatisfactionYesAction CommentNA
Outcome Implement Laws/Reg RequirementsNoGrants Review*No
Outcome OtherNoNumber Of Grants Reviewed0
Outcome CommentNANumber Of Grants Recommended0
Cost Savings*Unable to DetermineDollar Value Of Grants Recommended$0.00
Cost Savings CommentNAGrants Review CommentNA
Number Of Recommendations*11Access Contact Designated Fed. Officer*Yes
Number Of Recommendations CommentThe committee issued 2 recommendations in their 2019 report which can be read online; https://www.shafr.org/content/2019-report-advisory-committee-historical-diplomatic-documentation. The Historical Advisory Committee completes their annual report in June, of the new fiscal year. This information reflects 2019.Access Agency WebsiteYes
% of Recs Fully Implemented* Access Committee WebsiteYes
% of Recs Fully Implemented CommentAccess GSA FACA WebsiteYes
% of Recs Partially Implemented*18.00%Access PublicationsNo
% of Recs Partially Implemented CommentBefore 2017 the committee did not generally issue formal recommendations. In 2017, they made 6; in 2018 they made 3; and they made 2 recommendations in their 2019 report. Two of the 11 have been partially implemented. The Historical Advisory Committee completes their annual report in June, of the new fiscal year. This information reflects 2019.Access OtherNo
Agency Feedback*Not ApplicableAccess CommentN/A
Agency Feedback Comment*Through monthly email and telephone updates with the Chairperson and periodic emails to other Committee members.Narrative Description*The Committee on Historical Diplomatic Documentation supports the Department's mission by providing a complete and accurate account of the history of United States Foreign Relations disseminated to the global community through print and electronic publications. The Advisory Committee reviews records, advises, and makes recommendations to the Office of the Historian, concerning the Foreign Relations of the United States documentary series. The Committee monitors the overall compilation and editorial process of the series and advises on all aspects of the preparation and declassification of the series. Although the Committee does not review the contents of individual volumes, it does monitor the overall process and makes recommendations on particular problems that are brought to its attention. The Committee also reviews the declassification procedures of the Department of State, all guidelines used in the declassification process, and, by random sampling, documents representative of all Department of State records that remain classified after 30 years.
Hide Section - COSTS

COSTS

Payments to Non-Federal Members*$9,023.00Est Payments to Non-Fed Members Next FY*$25,500.00
Payments to Federal Members*$0.00Est. Payments to Fed Members Next FY*$0.00
Payments to Federal Staff*$18,750.00Estimated Payments to Federal Staff*$19,313.00
Payments to Consultants*$0.00Est. Payments to Consultants Next FY*$0.00
Travel Reimb. For Non-Federal Members*$13,491.00Est Travel Reimb Non-Fed Members nextFY*$36,050.00
Travel Reimb. For Federal Members*$0.00Est Travel Reimb For Fed Members*$0.00
Travel Reimb. For Federal Staff*$0.00Est. Travel Reimb to Fed Staff Next FY*$0.00
Travel Reimb. For Consultants*$0.00Est Travel Reimb to Consultants Next FY*$0.00
Other Costs$0.00Est. Other Costs Next FY*$0.00
Total Costs$41,264.00Est. Total Next FY*$80,863.00
Federal Staff Support (FTE)*2.00Est. Fed Staff Support Next FY*2.00
Cost RemarksTotals are off due to COVID-19 and committee member transition off/replacement committee.Est Cost RemarksTotal are off due to COVID-19 and committee member transition off/replacement committee.
Hide Section - Interest Areas

Interest Areas

Category
Area
Education
Education
Schools and Academic Institutions
Government
Federal Government
Housing and Urban
International Programs, Studies, and Diplomacy
International
International Economic Policy
International Law
International Organizations
Research
Basic Research
Social Sciences
History
Hide Section - MEMBERS,MEETINGS AND ADVISORY REPORTS

MEMBERS,MEETINGS AND ADVISORY REPORTS

To View all the members, meetings and advisory reports for this committee please click here
Hide Section - CHARTERS AND RELATED DOCS

CHARTERS AND RELATED DOCS

No Documents Found
Hide Section - DATA FROM PREVIOUS YEARS

DATA FROM PREVIOUS YEARS

Committee

Data from Previous Years

 
ActionCommittee System IDCommittee NameFiscal Year
 COM-036305Advisory Committee on Historical Diplomatic Documentation2019
 COM-033674Advisory Committee on Historical Diplomatic Documentation2018
 COM-001599Advisory Committee on Historical Diplomatic Documentation2017
 COM-002680Advisory Committee on Historical Diplomatic Documentation2016
 COM-003758Advisory Committee on Historical Diplomatic Documentation2015
 COM-004760Advisory Committee on Historical Diplomatic Documentation2014
 COM-005698Advisory Committee on Historical Diplomatic Documentation2013
 COM-006896Advisory Committee on Historical Diplomatic Documentation2012
 COM-007987Advisory Committee on Historical Diplomatic Documentation2011
 COM-009042Advisory Committee on Historical Diplomatic Documentation2010
 COM-010037Advisory Committee on Historical Diplomatic Documentation2009
 COM-010956Advisory Committee on Historical Diplomatic Documentation2008
 COM-011964Advisory Committee on Historical Diplomatic Documentation2007
 COM-012807Advisory Committee on Historical Diplomatic Documentation2006
 COM-013629Advisory Committee on Historical Diplomatic Documentation2005
 COM-014913Advisory Committee on Historical Diplomatic Documentation2004
 COM-015754Advisory Committee on Historical Diplomatic Documentation2003
 COM-016681Advisory Committee on Historical Diplomatic Documentation2002
 COM-017708Advisory Committee on Historical Diplomatic Documentation2001
 COM-018600Advisory Committee on Historical Diplomatic Documentation2000
 COM-019627Advisory Committee on Historical Diplomatic Documentation1999
 COM-020798Advisory Committee on Historical Diplomatic Documentation1998
 COM-021519Advisory Committee on Historical Diplomatic Documentation1997